Conference Venue Rentals in the U.S.: Top Options, Pricing, and Booking Tips for Professional Events

Explore the best U.S. conference venue rentals for events of all sizes. For more information, use a quick search below.

Choosing the right conference venue in the United States is critical to the success of any corporate event, training session, product launch, or industry summit. With thousands of rental spaces available—from state-of-the-art convention centers to boutique hotels and creative studios—there’s no shortage of options. However, finding the right fit at the right price takes careful planning, especially when considering technology, accessibility, service packages, and location.

This guide explores the different types of conference venues available in the U.S., their typical costs, popular rental platforms, and insider tips for securing the best value for your event.

Types of Conference Venues Available in the U.S.

1. Hotel Conference Centers
Hotels are one of the most popular choices for conference rentals because they offer full-service packages, including accommodation, dining, and event space all in one. These venues typically provide professional A/V support, on-site staff, breakout rooms, and customizable layouts.

Popular Chains: Marriott, Hilton, Hyatt, Westin, InterContinental
Ideal For: Large-scale corporate events, annual meetings, multi-day conferences
Capacity: 50–2,000+ attendees
Typical Pricing:
• Rental: $1,000–$15,000/day
• F&B Minimum: $2,000–$50,000 depending on group size
• Add-Ons: A/V packages, room blocks, valet, décor services

2. Convention and Exhibition Centers
These massive venues are designed for industry expos, national trade shows, and multi-track conferences. They feature modular space layouts, in-house logistics, and dedicated staff for tech, catering, and security.

Popular Venues:
• Javits Center (New York)
• McCormick Place (Chicago)
• Moscone Center (San Francisco)
• Orange County Convention Center (Orlando)

Ideal For: Trade shows, tech conferences, global summits
Capacity: 1,000–50,000+ attendees
Typical Pricing:
• Rental: $10,000–$100,000+/day
• A/V & Lighting: Often contracted separately
• Insurance & Security: Typically required

3. University & Academic Spaces
Many U.S. universities rent out lecture halls, auditoriums, and conference spaces during summer or academic breaks. These venues often come equipped with A/V tools and tiered seating.

Popular Institutions: MIT, UCLA, University of Michigan, NYU
Ideal For: Educational events, research symposiums, non-profit conferences
Capacity: 50–800 attendees
Typical Pricing:
• Rental: $500–$5,000/day
• A/V: Often included
• Catering: Typically coordinated through on-campus services

4. Business & Coworking Venues
Spaces like WeWork, Industrious, and Regus now offer private conference rooms and event spaces in urban centers. These rentals are flexible and tech-friendly, with modern furnishings and fast Wi-Fi.

Popular Providers: WeWork, Convene, The Yard, Regus
Ideal For: Startup launches, investor meetings, panel discussions
Capacity: 10–200 attendees
Typical Pricing:
• Hourly: $100–$500/hour
• Daily: $800–$4,000/day
• Tech and furniture: Often included in rental

5. Unique and Creative Event Spaces
These include galleries, lofts, historic buildings, and rooftop spaces that offer a more casual or visually engaging setting. They’re popular for creative conferences, brand activations, and media events.

Popular Platforms: Peerspace, Splacer, EventUp
Ideal For: Design summits, influencer meetups, experiential marketing events
Capacity: 20–500 attendees
Typical Pricing:
• Hourly: $150–$700/hour
• Full Day: $1,500–$8,000+
• May require external vendors for A/V and catering

What Impacts Conference Venue Pricing?

Several factors influence the total cost of renting a conference venue in the U.S.:

• Location: Urban centers like New York, Los Angeles, and San Francisco are significantly more expensive than suburban or secondary cities.
• Time of Year: Spring and fall are peak conference seasons, especially in major metros.
• Duration: Multi-day events often come with discounted daily rates.
• Size and Layout: Auditorium-style venues are typically more costly than flexible meeting rooms.
• Inclusions: Venues with built-in A/V, Wi-Fi, and staff support often offer better value than bare-bones rentals.

Top Conference Venue Booking Platforms in the U.S.

1. Peerspace
A user-friendly platform for finding unique conference spaces in major U.S. cities, from lofts to creative studios.
Website: peerspace.com

2. VenueBook
Ideal for comparing hotel conference rooms, restaurants, and event spaces based on group size and amenities.
Website: venuebook.com

3. LiquidSpace
Specializes in short-term meeting space rentals, ideal for business meetings and corporate training events.
Website: liquidspace.com

4. The Vendry
Geared toward event professionals planning high-end business events. Includes galleries, hotels, and conference centers.
Website: thevendry.com

5. EventUp
Offers an extensive database of venues including bars, rooftop spaces, and conference rooms across the U.S.
Website: eventup.com

Tips for Booking a Conference Venue

• Book 4–6 months in advance, especially for large events in major cities
• Negotiate bundled services (e.g., A/V, catering, Wi-Fi) to reduce third-party costs
• Request a site visit or virtual tour to ensure the space matches your vision
• Ask about cancellation policies and insurance requirements
• Use shoulder dates (e.g., Sunday–Wednesday) to unlock discounts

The U.S. conference venue rental market is as diverse as the events it serves—ranging from grand convention centers to intimate creative studios. Whether you're hosting a high-profile corporate summit or a collaborative workshop, there’s a venue to match your needs, budget, and brand.

With smart planning, clear priorities, and the right platform or venue partner, you can secure a professional space that enhances your event’s credibility and attendee experience. The key is to book early, understand what’s included, and never underestimate the power of good logistics in making your conference truly impactful.