Best Invoice Software for Businesses: Features, Pricing, and Affordable Solutions

Discover the best invoice software for businesses. For more information, use a quick search below.

Efficient invoicing is essential for businesses of all sizes, ensuring timely payments, accurate financial records, and smooth business operations. Invoice software automates and streamlines the billing process, allowing businesses to generate, send, and track invoices effortlessly. With numerous options available, selecting the right software depends on factors like pricing, features, and business needs.

This guide explores the top invoice software options, their pricing, and companies offering cost-effective invoicing solutions.

Top Invoice Software Options and Pricing

1. QuickBooks Online

• Features: QuickBooks Online is a comprehensive accounting and invoicing tool designed for businesses of all sizes. It allows users to create custom invoices, set up recurring billing, accept online payments, and track overdue invoices. Additional features include automated tax calculations, expense tracking, bank reconciliation, and financial reporting. QuickBooks integrates with third-party applications like PayPal, Stripe, and Shopify, making it a versatile solution.
• Pricing:
  • Simple Start: $30/month (single user, basic invoicing)
  • Essentials: $60/month (3 users, bill management, time tracking)
  • Plus: $90/month (5 users, project tracking, inventory management)
  • Advanced: $200/month (25 users, advanced reporting, automation)
• Best For: Small to large businesses looking for an all-in-one accounting and invoicing solution.

2. FreshBooks

• Features: FreshBooks is a cloud-based invoicing and accounting software designed for freelancers and small businesses. It allows users to create professional invoices with custom branding, accept credit card payments, and track billable hours. The software includes automated payment reminders, late fees, and financial reporting tools. FreshBooks also offers time tracking, project management, and expense tracking features.
• Pricing:
  • Lite: $19/month (up to 5 clients, unlimited invoices)
  • Plus: $33/month (up to 50 clients, automatic expense tracking)
  • Premium: $60/month (unlimited clients, advanced reporting)
  • Custom Pricing: Available for large enterprises
• Best For: Freelancers and small businesses that need a user-friendly invoicing tool with time-tracking capabilities.

3. Zoho Invoice

• Features: Zoho Invoice is one of the best free invoicing solutions available. It allows users to create unlimited invoices, automate payment reminders, and generate detailed financial reports. The software integrates with Zoho Books, PayPal, and Stripe for seamless payment processing. Zoho Invoice also supports multi-currency transactions, tax calculations, and customizable templates.
• Pricing:
  • Free Forever: Unlimited invoices, clients, and online payments
• Best For: Freelancers, startups, and small businesses looking for a free, fully-featured invoicing solution.

4. Wave Invoice

• Features: Wave provides free invoicing software tailored for small businesses. It allows unlimited invoice creation, expense tracking, and receipt scanning. Users can customize invoice templates, accept online payments, and automate recurring billing. While invoicing is free, Wave charges transaction fees for online payments.
• Pricing:
  • Free: Unlimited invoicing, accounting, and receipt scanning
  • Payments Processing: 2.9% + $0.30 per transaction for credit card payments
  • Payroll: Starts at $20/month + $6 per employee
• Best For: Small businesses and freelancers looking for a free invoicing and accounting solution with optional paid services.

5. Xero

• Features: Xero is a powerful cloud-based accounting and invoicing software with automation features. It allows businesses to create and send invoices, track payments, reconcile bank transactions, and generate financial reports. Xero also integrates with over 1,000 business applications, including Shopify, PayPal, and Gusto.
• Pricing:
  • Early Plan: $15/month (20 invoices, bank reconciliation)
  • Growing Plan: $42/month (unlimited invoices and transactions)
  • Established Plan: $78/month (multi-currency, project tracking, expense management)
• Best For: Growing businesses that need advanced financial tracking and third-party integrations.

6. Square Invoices

• Features: Square Invoices is an easy-to-use invoicing tool for businesses that need quick and secure payment processing. It offers automated reminders, recurring billing, and instant payments through Square’s payment platform. Square Invoices integrates with Square POS, making it a great option for retail businesses.
• Pricing:
  • Free Plan: No monthly fee, 2.9% + $0.30 per transaction
  • Plus Plan: $20/month (lower transaction fees, advanced customization)
• Best For: Businesses that use Square for payment processing and need a simple invoicing solution.

Affordable Companies Offering Invoice Software

For businesses looking for budget-friendly invoicing solutions, the following companies provide free or low-cost software:

1. Zoho Invoice – Free forever, offering unlimited invoices and client management.
2. Wave Invoice – Free invoicing software with optional payment processing fees.
3. PayPal Invoicing – Free to use, with a per-transaction fee of 2.9% + $0.30.
4. Square Invoices – Free for basic invoicing, with competitive transaction fees.
5. Hiveage – Free for limited invoices; paid plans start at $16/month for unlimited invoices and features.

Choosing the right invoice software depends on the size and needs of your business. Freelancers and small businessesmay benefit from free solutions like Zoho Invoice and Wave, while growing businesses may require advanced tools such as FreshBooks, QuickBooks, or Xero.

For businesses seeking cost-effective solutions, Zoho, Wave, and Square provide budget-friendly options with essential invoicing features. Investing in the right invoicing software helps businesses save time, improve payment collection, and maintain financial organization.